Repónlo – Vending machine management: pick lists, visits, purchasing, and cash control

Vending machine management app for your phone: what to load, which machine is due and whether the cash adds up

Repónlo is a vending machine management app that starts working before you leave the stockroom. It tells you how many units of each product to put in the van, walks you through every machine slot by slot and, back at base, shows you what to reorder, from whom, and whether the cash you collected matches what was sold. It runs in the browser on a phone, tablet or computer, with nothing to install, and a restock still saves when there is no signal.

Without telemetry, most routes are run on paper or in a spreadsheet: boxes that come back unopened, trips to machines that were still full and takings you can never quite reconcile. This vending machine management app works from what you already do on every visit — what you count, what you load and the machine’s meter readings. From that it works out sales per slot, stock, margins and what each venue is owed. We explain the idea in more detail in vending machine management without telemetry.

Your first machine is free for as long as you like, with every feature and no card needed. Once you run more, you pick a plan by the number of active machines: up to 5, up to 15 or up to 50. No lock-in, and your data is always yours to download.

Slot-by-slot restocking, with the sales worked out for you

At the machine you only enter what you see and what you put in. The app does the sums and flags anything odd before you close the visit.

• Every slot shows its product, capacity and price; “Fill” tops it up in one tap.
• The display temperature on arrival is part of the same visit when the machine has a hygiene plan.
• Expired, damaged or stolen items are logged against their slot: they leave stock at cost, not as a sale, so they don’t throw the cash out.
• No signal? The visit is saved on the phone and sent automatically once you are back online.

Which machine is due today, and how to get there

No more trips to full machines or lost sales at empty ones: Repónlo shows which machine needs you and in what order. To settle on a visit frequency, read how often to restock a vending machine.

• A forecast based on each machine’s average sales, with an alert when the fill level drops or slots run empty.
• “Today’s route” sorted by distance from where you are, with the address and a link to open it in your maps app.
• A load list with what each machine needs to be full on the day of the visit, grouped by product.
• Each restocker can be limited to their own machines.

Stockroom, vans and batch best-before dates

An out-of-date product in a machine is money down the drain and a customer who won’t be back. Every unit lives in one place: the stockroom, a van or a slot.

• Batches with best-before dates in the stockroom, in each van and in each machine, plus a list of what expires in the next 30 days.
• When you load, stock leaves from the batch that expires first: load those boxes first and the records will match the machine.
• Vans: load one at the stockroom, restock from it and unload whatever comes back.
• A delivery entered twice can be voided as long as nothing has left that batch yet.
• Full stock counts by area, showing the differences in units and euros before you apply them.

Purchasing: compare suppliers and prepare the orders

Back at the stockroom, you see what needs reordering and who to buy it from.

• Several suppliers per product, each with its own price and case sizes, and everything below minimum matched to the cheapest one.
• One order per supplier in a single tap, and goods received in full or in part when they arrive.
• Supplier credit notes for returns or discounts, deducted from purchases on their date.
• Your phone camera reads barcodes, and if the product is in the shared catalogue (which draws on Open Food Facts) its details fill in by themselves.

Cash reconciliation at every collection

When you empty a machine you enter the meter readings, and Repónlo tells you how much should be there: meter sales, minus card payments, minus what stays in the change tubes.

• At a glance, which collections from the last 90 days add up, which don’t, and the running difference.
• Cash counts by coins and notes, machine by machine or all together, and takings by type per day, month or year.
• Cash movements: bank deposits, change float top-ups, cash payments, withdrawals and contributions.
• Card takings by month, net of what your payment provider charges, so you know what actually comes in.

A vending machine management app that runs the numbers

See which machines make money and which just make work, using the real cost of what you load. For ideas on your product mix, read the most profitable vending machine products.

• Fill level on arrival, days between visits, time per visit and profit per visit for every machine.
• Sales lost to empty slots, stockroom shortages and slots with too much or too little space.
• “Review margins” flags prices that lose money or miss your target, and price labels for the slots print to your own design.
• Fixed costs assigned to one machine or shared across all, and losses broken down by reason.

Venue commissions, worked out from sales

The bar, gym or office that hosts your machine takes its share, and Repónlo calculates it from what was sold. How these deals usually work: vending machine commission.

• A percentage of sales, a flat monthly fee or a percentage with a minimum, set per venue.
• A monthly or quarterly statement with the base, the commission and the amount due, broken down by machine.
• Settled commissions feed into the income and expenses balance.

Hygiene log and customer reports via QR code

What your food-safety plan asks you to record and what customers tell you, all in one place.

• Temperatures and cleaning per machine, with suggested ranges for each machine type that you can adjust to your plan.
• A QR sticker on the machine lets customers report a problem without installing anything or signing up.
• The report lands in Incidents — and on Telegram or by email if you switch that on — with any refund still to be made.

Balance sheet, VAT and a file for your accountant

The money side of the business, month by month, built from what you have already entered.

• A yearly and monthly balance: sales against purchases, fixed costs, card fees, venue commissions and one-off expenses.
• Spain’s standard VAT scheme or the equivalence surcharge scheme, with the VAT rate of every product and cost.
• Sales, purchases and costs for the month, quarter or year in a ZIP for your accountant. It helps you prepare your VAT return; it isn’t the return itself.

Your team, your alerts and your data

Invite your people by email; each one signs in with their own user and the permissions you give them.

• Roles for whoever manages, whoever restocks and whoever only needs to look, with a history of who did what.
• A daily summary on Telegram or by email with urgent visits, upcoming expiry dates and shortages.
• All your data as CSV whenever you want, and an API with access keys for your own software.

Who it’s for

If you restock machines, a vending machine management app like Repónlo saves you paperwork and wasted trips. It pays off most for:

📋 System requirements

There is nothing to install for this vending machine management app: everything you need is already in your pocket.

🛟 Technical support

Email support in Spanish* at soporte@consultoriaehero.com. Repónlo updates itself, so every improvement to the vending machine management app reaches you with nothing to install.

⚖️ How Repónlo compares

Repónlo next to two other vending machine management apps with public pricing, based on what their own websites say.

Taken from vendsoft.com and payrange.com on 24 October 2026. Prices in US dollars; neither site says whether tax is included. “— Not stated”: not on their pricing page, home page or FAQ.

How often do you drive back to the stockroom for something you forgot? Leave with the list ready. Start free today with your first machine, or from €19 a month, VAT not included.

Run your vending route from your phone with Repónlo.

Repónlo is one of the web apps by Consultoría EHERO. Read more on our vending blog.

*Support covers incidents and errors in the application; it does not include consulting, custom configuration or bespoke development. Terms apply.